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Preparing for your comeback

Mid-Year Academy 2025

WVU’s Mid-Year Academy is designed to provide you with structured guidance and support to return to good academic standing.

If you’re a first-year student who has been placed on academic notice/probation, you’ll be required to attend Mid-Year Academy. If you are a first-year transfer student, check your college information for attendance requirements.  See below for details on what to expect and next steps. For more information regarding academic probation and academic suspension, please visit the Academic Standards webpage.

Renewing Your Commitment to WVU

A video introduction to Mid-Year Academy

What to Expect

  1. If you are first-year student and ended the fall semester with a overall GPA of below a 2.0, you’ll receive email notification from the WVU Office of the Registrar that you have been placed on academic notice/probation and will be required to attend Mid-Year Academy.  If you are a first-year transfer student, check your college information for attendance requirements. 
  2. For 2025, each college or school will host their own virtual Mid-Year Academy and send details to students who are required to attend. You may receive communication from your college or school in various and multiple formats, including email, mailed letters, phone calls and text messages.
  3. During Mid-Year Academy, you’ll meet with a college representative (e.g., academic adviser, retention specialist, administrator) to discuss your Academic Standing Agreement (ASA) and make any needed modifications to your Spring 2025 schedule. Some students may be required to enroll in an academic recovery course and/or participate in student success coaching.

Steps to Prepare

  1. Check your WVU e-mail regularly and visit your college or school page listed below.
  2. Watch the video introduction to Mid-Year Academy.
  3. Complete Success Strategies for Probation Students (Student Lingo)
  4. Attend Mid-Year Academy as directed by your college or school. Sessions will vary by college and school but include components such as:
    • Review of grades and progress.
    • Review of major/intended major requirements.
    • Modification of Spring schedule.
    • Signing the Probation Contract.
    • Other requirements defined by the college or school.

Answers to Common Questions

What is an Academic Agreement?

Every student placed on probation must enter into an agreement with their college or school. The agreement will outline strategies to help students be academically successful. Once the student completes their agreement, they must fulfill all conditions set forth.

What is Student Success Coaching?

Student Success Coaches work individually with students to enhance their academic success either in conjunction with their academic recovery course or as a stand-alone component of the academic agreement. Success Coaches can help students develop strategies tailored to their specific academic situation and explore other options.

Did you change your major before the end of the Fall term?

You should receive communication from your new College or School regarding details for Mid-Year Academy. If you have questions, please contact the academic advisor listed in Degree Works.

Are you interested in changing your major?

If you plan to change your major prior to the start of the Spring term, please reach out to your academic advisor listed in Degree Works to make the request.

Mid-Year Academy Schedules

During December 2024 and January 2025, each college and school will host its own Mid-Year Academy. 

Check the links below for your unit’s schedule.

Benjamin M. Statler College of Engineering and Mineral Resources

Visit Site : Benjamin M. Statler College of Engineering and Mineral Resources

Center for Learning, Advising, & Student Success

Visit Site : Center for Learning, Advising, & Student Success

College of Applied Human Sciences

Visit Site : College of Applied Human Sciences

College of Creative Arts and Media

Visit Site : College of Creative Arts

Davis College of Agriculture, Natural Resources, and Design

Visit Site : Davis College of Agriculture, Natural Resources, and Design

Eberly College of Arts and Sciences

Visit Site : Eberly College of Arts and Sciences

John Chambers College of Business and Economics

Visit Site : John Chambers College of Business and Economics

School of Medicine

Visit Site : School of Medicine

School Of Dentistry

Dental Hygiene students whose overall GPA fall below 2.0 will be contacted and assisted in adjusting course schedule for Spring 2025 by Lori Groover. Questions should be directed to Ms. Groover at lgroover@hsc.wvu.edu.

School of Nursing

Nursing or Pre-Nursing students whose overall GPA fall below 2.0 will be contacted and assisted in adjusting course schedule for Spring 2025 by Julien Nguyen. Questions should be directed to Mr. Nguyen at Julian.Nguyen@hsc.wvu.edu.

School of Pharmacy

Pharmacy Ug-Direct Admit students whose overall GPA falls below 2.0 will be contacted and assisted in adjusting course schedule for Spring 2025 by Jen Clutter. Questions should be directed to Jen Clutter at jeclutter@hsc.wvu.edu.

School of Public Health

Public Health or Health Services Management and Leadership students whose overall GPA fall below 2.0 need to contact your advisor to discuss options, resources, and tools to help you make your comeback. 


Helpful Resources

Accessibility Services

WVU is dedicated to enhancing the educational opportunities for students with temporary and permanent disabilities. To ensure access to University programs, accessibility specialist work individually with students to help them achieve academic success.

Visit Site : Accessibility Services

Carruth Center (Mental Health)

The college experience may be filled with transitions, self-exploration, and change. Programs offered by the Carruth Center are designed to support students though these experiences, help them succeed in college an guide them toward a more fulfilling life.

Read More : Carruth Center (Mental Health)

Experiencing WVU Online

While WVU students are typically well-versed in the online world, you may be new to learning online. This site provides tips and guidance for navigating online classes and coursework.

Read More : Experiencing WVU Online

Mountaineer Hub

The Mountaineer Hub is the connection to Student Accounts, Financial Aid, Scholarships, Academic Information, and Student Employment.

Read More : Mountaineer Hub

Probation and Suspension

Students with an overall grade point average (GPA) below 2.0 will be placed on probation and may be subject to suspension. This site provides details and policies regarding academic probation and suspension.

Read More : Academic Probation and Suspension

Satisfactory Academic Programs

Students must maintain a level of academic progress toward completing their degree or teacher certification to retain eligibility for aid – including student loans, parent loans, federal work study, and grants. This site provides the standards and policies for maintaining eligibility.

Read More : Satisfactory Academic Progress

Office of Student Success

Students can find the various academic supports they need to be academically successful with the Office of Student Success. Programs include tutoring, success coaching and workshops, etc.

Read More : Office of Student Success

Tutoring

WVU tutoring centers are offering virtual drop-in tutoring and virtual tutoring appointments. Students can find information about the subjects tutored, when and where.

Read More : Tutoring

Services

Procedures

Student Reference Materials